Coordinator of Pre-Grant and Contract – Levine Cancer Institute Clinical Trials

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Collaborates with investigators, scientific team members, and leaders to coordinate the preparation, processing, and submission of grant and fellowship applications and proposals and clinical trials. Ensures submissions are in compliance with agency and institutional policies. Interprets grant and contract requirements/regulations and funding agency guidelines. Prepares, analyzes, and revises detailed proposal budgets; prepares in-depth projections of salaries, benefits, supply costs, and overhead. Advises investigators on regulations, guidelines, and deadlines for proposal submissions, staying cognizant of current changes and trends in federal and sponsor regulations that impact the pre-award aspect of the scientific grant submission process.


• Completes pre-award grants administration process in accordance with federal guidelines, as well as administration of industry-sponsored studies.
• Provides leadership to ensure effective and efficient grant development.
• Manages grant application process including: completion of pre-submission documentation, preparation of accurate application package, approval of budget, coordination of submission to central office and funding agency, and tracking of final proposal.
• Resolves complex, sensitive, and other non-routine issues related to grant administration or contract negotiation.
• Gathers information from a variety of federal, state and private granting agencies. Interprets grant and contract requirements and funding agency guidelines.
• Provides consultation and technical services to support faculty and team members in developing external grant proposals that support the mission and goals of LCI.
• Prepares monthly monitoring reports for department to include upcoming proposal deadlines, report deadlines, and other administrative renewals.
• Provides consultation to the CHS Office of Grants and Contracts regarding grant requests from faculty and team members.
• Advises the LCI leadership of grant funding programs. Reviews and disseminates information from sponsor’s regarding deadlines.
• Ensures on-time submission of necessary documentation and monitors electronic submission processes. Maintains archives on submitted external proposals and contracts.
• Oversees establishment of new awards in LCI, reviews new grants and awards for compliance and requirements. • Serves as a liaison between LCI and other CHS units on all pre-award matters.
• Reads and reviews clinical trial/study protocols, informed consent forms, and other related documents and develops a budget for negotiation purposes.
• Negotiates budgets and payment terms with sponsors, and prepared necessary supporting docucments as requested by the sponsor.
• In coordination with the research team and central office, ensures coverage analysis is performed accurately and in compliance with all applicable regulations and institutional requirements
• Translates study budget into contract language and budget negotiations as needed.
• Physical Requirements
• Requires periods of standing, sitting, walking, and some light lifting.

• Bachelors Degree in Business, Accounting, Finance, or related field required.
• 4 to 6 years of directly-related experience required.