Administrative Assistant for Children, Youth & Their Families

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Overview:
Provides administrative support and serves as a primary contact for the ministries of Children, Youth and their families.

Essential duties and responsibilities include:
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities (includes eSpace, room set-ups, food and audio visual requests).
• Reads and routes incoming mail; locates and attaches appropriate file to correspondence for replies.
• Composes and routes routine correspondence.
• Organizes and maintains file system and files correspondence and other records.
• Arranges conference calls.
• Coordinates manager’s schedule, on-call schedule and make appointments.
• Greets scheduled and unscheduled visitors, serving as a guide and liaison.
• Arranges and coordinates travel schedules and reservations.
• Makes copies of correspondence or other printed materials.
• Order departmental office supplies as needed.
• Prepares outgoing mail and correspondence, including e-mail and fax.
• Provide backup coverage as outlined and structured by Human Resources.
• Prepare check requests, reconcile area credit card bills and prepare financial reports.
• Prepares weekly bulletin and email submissions for Communication area.
• Additional duties may be assigned.

Specific duties to Children’s Ministry and to Youth Ministry includes, but not limited to the following:
Children’s Ministry
• Work with children and their families from birth to 5th grade.
• Contact for any questions concerning child-related programming and registration.
• Handle behind-the-scenes details and procedures leading up to all programming and events.
• Responsible for communicating through mailings and emails about upcoming fellowship, service and family ministry events.
Youth Ministry
• Serves as primary contact for youth event registrations.
• Serves as primary contact for Cub Scouts, Boy Scouts and Girl Scouts.
• Coordinates details for Youth mission trips and Conferences.
• Plan and coordinate details for Youth Fellowship, Youth events and Retreats.
• Organize 8th-grade Confirmation.
• Organize 12th-grade Senior Recognition.

Qualifications:
• Bachelors degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Computer knowledge – Microsoft Office suite, internet/intranet and database concepts; eSpace (event management system) and Shelby.

Essentual knowledge, skills and abilities:
• Ability to organize and initiate work with a minimum of supervision.
• Demonstrates strong computer knowledge – i.e. Microsoft Office suite, internet/intranet and database concepts.
• Ability to prioritize and manage multiple projects and adapt production timelines to changing conditions.
• Ability to work both independently and collaboratively within a team to produce results.
• Ability to establish and maintain positive working relationships.
• Ability to effectively communicate through verbal, written and electronic means.
• Demonstrates strong organizational skills.
• Ability to maintain confidentiality.
• Ability to read and interpret complex documents.
• Personal qualities of integrity, credibility and a commitment to MPPC’s mission.

Physical and mental requirements:
• Physical requirements include, but may not be limited to frequent handling of files, books, computer disks and boxes of documents, keyboarding, operating a telephone and other office equipment.
• Mental requirements include but may not be limited to general math functions, intermediate reading, advanced reasoning, advanced speaking ability and advanced writing ability.

Work environment:
• The employee is occasionally required to be mobile throughout the building and attend off-site functions.
• The noise level in the work environment is moderate.

To apply:
Submit resume and cover letter to Lynn Williams at lwilliams@myersparkpres.org.

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